Using SUMIF to add up cells in Excel that meet certain criteria

i want to use sumif function, where i use specific text as criteria in criteria range .

example: use "13ccl01" as criteria
in criteria range cell

CRITERIA RANGE SUM range
13ccl01f01 345
13ccl01f02 234
13ccl01fo3 234
13ccl02f01 345
13ccl02f02 43
13ccl03f01 14

if it is not possible by sumif, then give me another solution

=SUMIFS(H$12:H$101,$F$12:$F$101,$F118)

H-range is the column to sum
F-range is the column to check criteria in (and may contain mulitiple values ie: a, b, c, etc)
F118 is the cell reference to the actual single value for criteria (ie: a)

so I want to sum up all value in H-range if F-range contains F118

Can that be done?

I am not sure if this is correct way to ask a question, but my question is can I use a cell reference containing text as the criteria in a sumif( function

ie sumif(range.....,B5,range......)

Where B5 may be "Mary" and where there are multiple entries of Mary and I wish to sum the values next to her name

If not a proper way to ask advise, please accept my appology

I'm building a CRM in Excel and want to keep track of where my company prospects are coming from (Walk In, Cold Calls, etc.). I have a column named source and each row represents a client. I'm trying to create a chart that will show which source is proving to be the most effective.

For the chart, I know I have to create a separate set of cells with a numerical total. What I want is for that total to be automatically calculated by using, what I suppose, is a SUMIF function. However, I cannot figure it out. In other words, for my "Walk In" total, I'd like that numerical cell to be updated whenever I had a new client to the column that shows the source of the prospect.

To simplify my question: Column 'E' holds all the different sources. Cell H3 will hold the total # of 'Walk In' prospects I have, to be calculated by how many times I have "Walk In' in Column 'E'. If there are 9 cells with 'Walk In' in Column 'E', I'd like for cell H3 to show that by a function.

Thanks for any help/advice you can give!

Is there a way to use sumif when I want to add only specific cells in a column (not a range)? When I reference the cells in the sumif formula it tells me I have too many arguments? For example =sumif(a2,a3,a5,a6,false,b2,b3,b5,b6). Notice I skip cells a4 and b4. What would I use instead of commas. It thinks I'm making another argument.
Thanks,
Shelly

Hi there,
I'm hoping this is the right equation to achieve this, but basically what I'm trying to do is have cells automatically readjust to come up with the same sum, if one of the cells is changed. for instance, if i have

4 5 1 10

I should also be able to change the 4 to a 5 and the one will change to 0, so it still equals 10.

Is there a way to do this?

hello I need help to build the folliwing, I need to add numbers in to one cell depending on a cells value and the specific month, example, I made purchases for a cost center 211 on September 12, for a total of 5, then another for 10 for same Cost center on sep 20, how can I have this to be sum in to one cell for my actual spends, hope to make sense.

I have a spreadsheet with columns representing the days of the week. Rows representing employees. In each cell we will enter the daily hours for each contractor we work for. We have two rates we use. I would like a formula that will add up the hours from each row based on the rate we charge. Thanks for any help

Hi David, not excel savvy at all

refereeing to the following extract out of my spread sheet
StockCode Description AbcClass MtdQtySold 12 mnt AveQtysold 3 mnt AveQtysold QtyOnHand QtyOnOrder Supplier Warehouse MinimumQty REORDER QTY
300651 90MM BASKET STRAINER WASTE 0 3 0 295 0 FRANKE JB 0 -295
300651 90MM BASKET STRAINER WASTE 0 8 3 37 0 FRANKE CT 1 -36

I have created this spreadsheet using ODBC( we are using syspro) but the fields it pulls from is warehouses. I would like this sheet to show the total all values per stock item, not per warehouse. will sum if work here
regards Cindy

I have a workbook, where I have a column A titled "Last Name". I the rows below, starting at A3 proceeding forth. I have the last names. I want to be able to sum up the total number of names in column A. How do I write a formula to accomplish this task? When I write a simple SUM formula, it returns 0, as the text isn't seen as a number. (=SUM(A3:A17)

When I write a SUMIF formula, I get a #VALUE.

=SUMIF(A;A, "Last Name", A3:A17)

I would appreciate any help.

Thanks

Hello. I am using a SUMIFS formula to bring back actual spend for contracts and purchase orders. Here is my current formula:

=SUMIFS(COGNOS!$AN$2:$AN$10000,COGNOS!$AG$2:$AG$10000,D7,COGNOS!$AH$2:$AH$10000,E7,COGNOS!$AI$2:$AI$10000,F7)

My "sum range" is in one column on my COGNOS tab (COGNOS!$AN$2:$AN$10000) which is a dump of all actual spend from our reporting system. My "criteria_range1" is in another column on my COGNOS tab (COGNOS!$AG$2:$AG$10000) which looks to the contract number in the dump of actual spend. My "critera1" is on my project reporting tab which has a list of the contracts and purchase orders so it looks to cell D7 on that sheet (column D being contract number). My "criteria_range2" is in another column on my COGNOS tab (COGNOS!$AH$2:$AH$10000) which looks to the contract release number in the dump of actual spend. My "criteria2" is on my project reporting tab and looks to cell E7 on that sheet (column E being contract release).

This part of the formula is working fine. I want it to return the sum of actuals based on the contract number AND release number. However, I need to figure out how say OR this PO #. So it is a contract or PO on each line in my project report.

So it will look to "criteria_range3" (COGNOS!$AI$2:$AI$10000) which is PO # in the dump of actuals and then look to see if there is a match on the project report tab which is column F.

How can I tell the formula to look for contract & release OR PO# in the three different columns?

If you need more information, please let me know. Thanks so much for any help!!!!!

To easily illustrate what I need I'll give an example. C1:C5 = 5,5,5,5,3 E1:E5 = 1,2,3,1,2 In column F I have the formula: =sumifs(E1:E5;1;C1:C5) This gives me exactly what I need IF the number in Column E=1. I also need it to calculate all the C #'s for E=2, and E=3. I hope that makes sense. Also just to complicate it a tiny bit more... In reality my Column C numbers are times ( 3.12 for example) Minutes and seconds. Is this possible?

Since I haven't used it in a while, I was looking for a refresher on the use of the SUMIF function and came upon yours. Your statement "range is the range of cells you want to add up. It is required for the function to work." is wrong or at least misleading. It is rather "the range of cells that you want to apply the criteria against" (per Microsoft). Also, you're too loose or inconsistent with your terms. In your 2nd example for instance, your Col C is referred to as "sales quantity" (per title), "Sales Amount" (per header for table), and "sales value" (per second bullet point).

I have been trying to use excel to match my business income to my business deposits so I can keep up with taxes. I sometimes have negative value income due to commission withdraws on weeks we don't sell all the route inventory. The Checkbook and Income Tally are on two separate spreadsheets. Items I want to sum are in the Checkbook sheet in Columns D and E, but I only want to sum them if their corresponding data in Column G has been labeled as Income. My formula is not coming up with the correct number. Starting in February, I'll need to further separate my sumif by which month they fall in, which will change the formula again, but I can't even get the basic one to work. The formula I think should work is coming up with a total of -1870.00, when it should say 4345.00. I have highlighted the cells I want it to add, but the real spreadsheet would not have any highlighted cells. I have generalized my spreadsheet so it can be made public if it would be a useful tool to someone else.

Hi, I hope someone can help. I have a file that is for a Restaurant roster and for about 32 employees. And I am wanting to sum the number of hours worked by each employee on a given day of the week. I have started to use SUMIF but this is taking a long time... Is there a quicker way to use SUMIF or another command in Excel.

My file at the moment has 5 different criteria like if the employee is working Mon-Fri before 6pm, Mon-Fri after 6pm, Sat before 1pm etc.. And using the SUMIF will take me hours to try and count how many hours each employee works... Hope this makes sense..

Ideally what I would like is to highlight a range of cells and say if Bob has worked in any of these cells add the hours... Cheers. Sam

Hi, I was wondering if you could help me.I am looking to write a SUMIFS statement to get total of el2 40805, 42302 & 40108. Any suggestion would be very much appreciated. Many thanks.

I used basic SUMIF, but the values in my criteria has 20 characters. The SUMIF did not look at all the characters, only about the first 15. It there a limit to the number of characters? The attached is a very simple example that shows ABC company should not be included in the SUMIF, but it appears it is because only the last 2 characters are different. As shown in the attached, if I change the first 2 characters, SUMIF works. This would suggest that criteria can only look at a fixed number of characters that is less than 20, which makes no sense.

It was just what I needed!

Hi
Suppose i have following data
number income
3 0
3 10
3 0
2 5
2 5
1 0
3 15
3 5
3 0

I need to sort them in such a way that each group unique not repeated are shown with total income of that group
number income total income
3 0 10
3 10 10
3 0 10
2 7 12
2 5 12
1 0 0
3 15 20
3 5 20
3 0 20

please not that group name 3 is not same as previous one actually this 3 is telling the group size not the group name so should not be added in each other
please let me know how to do it?
Thank

Thank you for saving my brain from exploding. I spent hours googling to find out how to add negative numbers that were in a column with plus numbers and get results for both. Found this lesson and it was light bulb time.

I am attempting to make a database that will help track supplies brought out to patients by our staff.
column a would be supply item quantity
column b would be size
then i would set up a list at the bottom where it would sum up all large in one cell, a sum in a different cell for small, and so on.
I know that this will need to be several formulas or a formula for each cell that would contain a sum.
I need a starting formula for the sumif.
When I go to the sumif set up it asks for range, criteria, and sum range.
Which data would go in each?
Thanks if you can help in any way.

Thank you so much for these hick lessons, they help me tremendously on my jobs,

Your lessons are so helpful!

I'm trying to use the SUMIF as stated above and my spreadsheet is returning an answer of 0 which I know is incorrect. Can anyone please help?
Many thanks

I'm trying to make up a employee time sheet. What kind of formula do I use? I'm trying to set up total regular hours 40 per week, and let's say the employee works 45hrs I want (G20) to max out at 40hrs and sum of the remainder 5hrs to (H20) what is the best way?
Please help any way posible. Thank you!!

So basically I have made a spreadsheet comprising +£ and -£ figures. I have also added criteria's "W" and "L" that I wish to make 2 separate conversions for EACH outcome.

For every "L" marked in column M, I want to subtract %5 from the number in column N of that same row to display in column P. For every "W" marked in column M (i.e NOT satisfying the critera) I want the number to stay THE SAME as N, but displayed in column P.

I have put together a formula I found in the comments under the SUMIF function, but have converted it to SUMPRODUCT.

Here is the table example:

M--------------------N-----------------P
Win/Lose_____Total_____Commission
W___________£9.80_____£0.00 (needs to be 9.80(N2))
L____________£14.32____£13.60
L____________£5.00_____£4.75
W___________£9.75_____£0.00 (needs to be 9.75(N5))

This is how the formula currently stands:

{=SUMPRODUCT(--(LEFT(M2,1)="L"),N2*(1-5%))}

Now, my main problem here is that I already have a pre-filled spreadsheet with all the correct conversions, and I am looking to continue without having to do it all manually. Currently with this formula, all cells in column P (marked with "W" from column M) are being converted to 0, erasing the previous calculated result of another formula in column N. How do I change the "0" outcomes to display the calculation from column N?

Also, I wish for the formula to continue indefinately. I've tried using M:M but it doesnt seem to work. I'm using AutoFill for now, is there a better way of doing this?

Any help would be great!

Thanks

I tried this with the criteria being <0 and it did not work. I am trying to add a column of numbers where the negative number is in red and positive in black. I want to know the total of all the negative numbers. I could try setting the criteria to the color red but don't know how to do that. All the negative numbers are preceded by a minus sign, so I am curious why my formula doesn't work.

I tried this on a column containing 1s and 0s (representing whether an office machine has performed or not). My function is =SUMIF(E3:E165, "=0") but this always returns 0. However, if instead I use =SUMIF(E3:E165, "=1"), that counts the 1s perfectly, so that I can simply subtract that number from the total number of entries. But why won't the "=0" version work?

OK how would i set it up if I want to make a cell value based on a date.

so say the target cell is F2,
i want F2 to equal (the date in D2 - 45) IF E2=Value1
I want F2 to Equal (the date in D2 - 75) IF E2=Value2
I want F2 to Equal (the date in D2 - 130) IF E2=Value3

Id rather it be fixed for the column of F itself so i dont need to redo the formula in every cell
so i think it would be more of $F2; $D2; and $E2

This is a great start but I have a slightly larger scale need that I am hoping I can mod this to... Here's what I need to do...

Let's say I have rows of data for tracking sick and vacation time used... When someone takes either, I enter their name, and then select a checkbox for vacation or sick, and then put the number of hours in the last column.

What I would like to have is in another sheet, I have a list of all of the names and I would like to have a column for total sick time used, and column for total vacation time used. Basically a SUMIF 1. name matches and 2. Checkbox is checked.

Can someone help?

How do I get Excel to sum using the data in one cell (ex: "date received") and a fixed frequency (ex: "30 days") to get a "inspection due date" for instance, BUT automatically use a different cell (ex: "date inspected"), INSTEAD of the "date received" cell (w/ the same "30 day" fixed frequency) once the "date inspected" cell has had a value manually entered in it.
I want Excel to sum using the data in one cell only until there is data in another, then use it solely once data has been entered. Make sense?

Which formula would you use should you wish to add certain cell values should the date be within 10 days of the current date of the spreadsheet. I.E I have two date cells, 1 being an automatic date updater when spreadsheet is opened and another date cell being that of which when an entry was made. There is over 100 lines of this and would like to add just the sales within 10 days of current date.

hi I have say a set of monthly out goings column c2-c45, c46 is the total. and in column d if that amount has left my account I type out. I want a formula that if multiple cells = out then this subtracts that amount and all other "out" from the total so I know how much is left to leave account through the month. help please.

with my formula in SUMIF, when counting total number of bags (different types of bags in 5 columns) in sum_range of B2:F600 is not correct?
and why it counts only the first column B?

I'm working on a budget sheet where Column A=date, B=amount, C=numerical category. For column C I have manually assigned a category (ex: rent=1, gas=2, groceries=3 etc).
I am trying to have excel add up all amounts per numerical category separately. I want to have all the numerical categories of 1 to add together, and all of 2 together etc, so that I can see how much money I spend on each item in a period of time. I am also looking month-by-month, so I don't want ALL rents in the chart, but I want to divide it by rows. EX: Rows 1-30 is January, Rows 31-55 is February, Rows 56-82 is March etc.

yes hopefully you guys can help me out. Ok so I work for a company and we need to sum up some numbers.
We have different products, listed under a same number, however with different ammount of items sold.

So for example see the attached file.
Hopefully you guys can help me out.

I have rows for each level of reporting that state 1 of 2; or 4 of 10; then wanted to total by column showing % completed. Can SUMIF work?

Peer DR Other
1 of 3 0 of 6 1 of 12
0 of 7 0 of 10 0 fo 4
2 of 7 3 of 4 0 of 8
1 of 4 0 of 3 1 of 4
1 of 5 1 of 5
1 of 6 1 of 8 0 of 8
1 of 6 3 of 5 1 0f 6
4 of 9 1 of 3 1 of 8
1 of 14 0 of 4 0 of 4
1 of 5 0 of 3 2 of 10
1 0f 5 0 of 4 1 of 8
0 of 6 0 of 4 1 of 5
0 of 5 3 of 10 0 of 6
0 of 3 0 of 10 0 of 8
0 of 11 0 of 5 2 of 5
2 of 5 3 of 7
0 of 7 2 of 4 1 of 4
1 of 6 2 of 4 1 of 4
1 of 7 2 of 4 0 of 3

I have values in row 23, and only want to add three cells. =Sum(L23,M23,-J23) I don,t get an error butt the selected celll for the result is left blank???

I have a list of numbers which will be updated from time to time (values between 1 - 300)
There are 50 numbers and I wish to SUM the top 40 numbers that are greater than 60. (If there are only 39 numbers greater than 60 it will sum 39 numbers only)

I am only familiar with SUMIF, but I'm not sure how to only sum the top 40 numbers. Currently I am using this formula below

=SUMIF(H2:H48,">=60")

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